Why Leaders Want a Private Information Administration System


One of the challenges in leadership is that you are always informed about the latest trends and developments in your industry and in corporate management.

You need to keep building your knowledge base, expanding your skills, and staying mentally sharp.

Reading books and articles, attending conferences, and networking with others are great ways to build your knowledge as a leader.

The real challenge, however, is to retain the knowledge gained and apply it in real life.

It is not easy to access your mental repository of experiences and connect the dots between the different things you know. It is important to have a system in which to manage what you know.

And that is exactly what a personal knowledge management system is all about.

A personal knowledge management system is a systematic way to collect and store your knowledge and insights.

Highlights in books you read, blog posts, notes, pictures you like, voice recordings and other interesting content can be added to a personal knowledge system.

To get a clear understanding of how such a system will help you, here are the key benefits of creating your own personal knowledge management system.

Why you need a personal knowledge management system

As a leader who has to juggle multiple roles, I’ve found that writing down my experiences helps me gain perspective. This action also helped me to see that executives can benefit from a personal knowledge management system in the following ways.

Discover lessons from your previous experience

It is not enough just to think about your previous experiences. Writing them down will give you a fuller understanding of past events and underlying patterns.

A personal knowledge management system can be a place to store your thoughts. You can read about your previous experiences and view events differently.

You will discover lessons and insights that you might otherwise miss.

As my journaling efforts helped me improve my golf game, I realized the potential that a personal knowledge tool can have.

Make a practice of writing down everyday occurrences at work. And write down your ideas and interesting thoughts in a diary, app or other tool.

Doing this may seem boring at the time, but when you come back to your material at a later date, you’ll be surprised what you forgot. You may find answers to problems you face at work or in your personal life right in your knowledge base.

Track your progress

To make real and lasting change happen, you need to have a foundation of awareness and awareness.

When you set up a personal knowledge management system, you create written evidence of your trip.

And this gives you a point of reference where you can see if you’ve made real progress. Sometimes we lose sight of our real leadership performance and how our business has really grown.

However, with a personal knowledge management system, you keep track of the progress that you value for what you have done.

Be more creative

Steve Jobs is credited with saying that creativity is about connecting points of knowledge that have never been combined in this way before.

By developing a personal knowledge management system, you can get more creative. As you start collecting and storing information from multiple sources, you cross-connect and develop new ideas and solutions.

Create your personal knowledge management system

So far I have explained why personal knowledge management is important and how it can benefit you as a manager. Now let’s look at how you can practically create a personal knowledge management system.

When it comes down to it, you can build a knowledge management system by simply writing down your thoughts and insights in a journal.

But it is also possible to make this process more organized and complex.

First, let’s look at a few ways you can build a personal knowledge management system.

  • Regular Journal: The habit of writing in a journal is ancient. You can just write in a paper diary or a digital diary. This simple system can be anything you need to build a knowledge base that you can return to and explore.
  • Use a note taking app: There are several note taking apps that you can add to your phone. This way you can easily add pictures, text content and even voice recordings to your app. I like using Roam Research on my desktop computer because it allows you to create bi-directional links between posts to connect content in different posts
  • Take an Online Course and Community: There are programs like “Build a Second Brain” and “Get Things Done” where you can learn certain techniques to build your knowledge and organize it for the best effect. By taking an online course, you can find a community of leaders interested in the same goals. They can share information that will help you effectively build your knowledge base.

A tool like Roam Research can help you organize what you know

When you collect and store information, you don’t just have to create textual content. You can scribble, record voice, save urls, and anything else you can think of in your knowledge management system.

The important thing is that you express your ideas in your own voice or way. And write things down or save them when they happen.


Building your skills and knowledge is effective when you can put what you know into practical use.

In order to remember what you have learned and to apply it in real life, you need to have a way to store knowledge outside of your mind and access that information when you need it.

By creating a personal knowledge management system, you can collect and store what you know and learn.

You can go back to what you learned to write great content, grow your business, and become a better leader.